PlacementFlow runs the unglamorous parts of interview logistics automatically: reminders before the call, a "did it happen?" check after it, check-ins with both sides once it ends, and a follow-up nudge when feedback goes quiet. You only get involved when something actually needs a human.
Every scheduled interview gets reminders without you lifting a finger:
Each reminder shows the interview time in the recipient's own time zone. The candidate's day-before reminder carries links to reschedule or cancel, and the hour-before reminder carries a cancel link.
Candidates also receive an AI-generated prep email ahead of the interview — role context and what to expect, so they turn up ready. You can adjust reminder behavior in Settings → Notifications.
PlacementFlow usually can't see whether an interview actually happened, so it asks you instead of deciding on its own:
A no-show is only recorded when you confirm it, and you say who didn't turn up. The one exception is a video interview where the recording bot was in the call and reported that nobody joined; PlacementFlow can record that no-show without asking. Either way, a no-show can be undone from the interview if it was recorded in error.
Each interview chain can be offered a new time twice. After that, PlacementFlow suggests talking to the candidate directly before offering another. Nothing is withdrawn or closed off; what happens next is your call.
Both sides hear from you automatically once the interview ends:
| Who | When | What it asks |
|---|---|---|
| Candidate | Shortly after the interview ends | How it went, their read on the role |
| Client | A couple of hours later | Their feedback on the candidate |
| Either | 48 hours later if no response | A gentle nudge |
Candidate sentiment straight after the call is some of the most honest signal you'll get in a process — and capturing client feedback while the interview is fresh is what keeps offers moving.
The most common way deals die is quietly. If a completed interview sits for 5 days with no activity — no feedback, no next step, nothing — PlacementFlow sends a silence-breaker follow-up to get the process moving again. Stalled interviews stop being invisible.