An AI assistant for every recruiter
The busywork leaves your desk.
The decisions stay.
It sources, follows up, sorts replies, screens, schedules and summarises. You decide.
PlacementFlow works alongside each recruiter. It finds candidates and client prospects, sends the first email and the follow-ups, screens candidates in a text chat, books interviews, summarises the calls and chases client feedback. You approve the steps that matter.
30-day free trial · No credit card
5,000 prospects a month, per desk
- Microsoft 365 mailbox and calendar
- Text-only screening, never voice
- Every AI action logged
- PandaDoc e-signature
- Xero invoicing
- REST API and signed webhooks
- Cold email from our inboxes, not your domain
Recruiters are good at the calls.
The day is full of everything else.
The work around the calls has to happen. It does not have to be done by hand.
Building lists:
Searching for people who fit, one profile at a time.
Finds candidates and client prospects
One campaign finds candidates, another finds client prospects. You see a sample of the people before anything runs.
First emails and follow-ups:
Writing to each of them, then remembering who never answered.
Sends the first email and the follow-up
From our managed inboxes, not your domain. The follow-up stops when someone replies.
Sorting replies:
Reading every reply to find the ones that are interested.
Reads and sorts the replies
An interested candidate gets one reply, by default with a private screening link, then lands in your queue.
First-pass screening:
Asking each candidate the same must-know questions.
Screens candidates in a text chat
Candidates answer your questions in a private web chat, disclosed as AI. You get the answers and the must-know flags, never an automatic rejection.
Scheduling back-and-forth:
Trading times with client and candidate until one fits.
Books the interview once the client says yes
The client offers times, the candidate picks one, and the invite, video link and reminders are created (Microsoft 365).
Call notes:
Writing up the interview once it is over.
Records and summarises the call
An AI notetaker joins video interviews, transcribes them and writes the summary for you to review.
Chasing feedback:
Asking the client what they thought. Then asking again.
Chases client feedback
After a submission it follows up twice from your own mailbox. After an interview it asks for feedback and reminds them once.
Keeping track:
Piecing together who is waiting on you from inboxes and notes.
Shows you one list of what needs a decision
The Today page: replies to answer, candidates to decide on, interviews coming up.
Still yours
You still make every judgement call. The busywork in front of it leaves your desk.
30-day free trial · No credit card
How a search runs, step by step.
Pick a flow. The amber steps are your calls.
Describe your search
Pick the titles, location and seniority, or start from a job you already have. You see a sample of the people before anything runs.
Already working candidates?
Import them and submit from your own mailbox (Microsoft 365).
Stays under your control.
One desk per recruiter, on their own mailbox and calendar (Microsoft 365), with 5,000 prospects a month. You approve the steps that matter.
You control the switch
One switch pauses every AI action at once, and pauses your cold campaigns with it. Nothing restarts on its own: you resume each campaign when you are ready.
Identity under signed terms
No candidate is named to a client until that client's fee terms are signed, or you have recorded the terms you agreed outside PlacementFlow.
Rehearse before you launch
Run the draft on yourself first: see the email preview, then take the real chat and screening as the candidate. Nothing is emailed, not even to you.
Auditable end to end
You see each candidate's answers to the questions you wrote, with the must-knows flagged. No match score, and every AI action is logged.
Your pool stays yours
Everyone your desk screens stays tagged and searchable for the next role, for as long as your retention policy keeps them. You own the pipeline you build.
Portals for everyone
Clients review shortlists, leave feedback and request new roles. Candidates see where they stand, with no account to create.
Built for GDPR
Opt-outs suppressed automatically on a list you can see, consent recorded, retention on a schedule, and an exportable AI decision log.
Most recruiting software gives your recruiter another tool. This takes work off their desk.
Every tool here is good at what it was built for. The difference is who does the manual work around the calls, and whose domain is on the line when outreach goes out at volume.
| PlacementFlowAn assistant per recruiter | Your ATS or CRMThe per-seat system of record you already pay for | A sourcing or sequencing toolThe per-seat tool for searches and email sequences | |
|---|---|---|---|
| What you're buying | Capacity: one desk that runs the operational work | A place to keep the work | A faster way to do one part of it |
| Cold email sends from | Our managed inbox pool, not your domain | Your mailbox, your domain | Usually your own mailbox and domain |
| If deliverability goes wrong, it lands on | Our sending domains, not yours | Your domain | Usually your domain |
| How much you can send before it's your problem | 5,000 prospects a month per desk, included in the price | Your own mailbox's limits | A published default of 100 a day per mailbox, from your own inbox |
| Talks to the candidate | Yes, in a text chat on a private web link, asking your questions. You get the answers and the must-know flags. Never by voice or phone. | Mostly scores the applicants that come in. Where one talks to candidates, voice is an option. | Mostly grades profiles. Where one talks to candidates, it is by voice. |
| How candidates are ranked | By their answers to your questions and the must-know flags. You decide, and can show the client why. | Usually a match score from the vendor's model | Usually a score or ranking from the vendor's model |
| What it costs Per-seat tools win here | $2,500 per desk a month, 5,000 prospects included | $15 to $149 per seat a month | $99 to $249 per seat a month |
What you're buying
PlacementFlow
Capacity: one desk that runs the operational work
Cold email sends from
PlacementFlow
Our managed inbox pool, not your domain
If deliverability goes wrong, it lands on
PlacementFlow
Our sending domains, not yours
How much you can send before it's your problem
PlacementFlow
5,000 prospects a month per desk, included in the price
Talks to the candidate
PlacementFlow
Yes, in a text chat on a private web link, asking your questions. You get the answers and the must-know flags. Never by voice or phone.
How candidates are ranked
PlacementFlow
By their answers to your questions and the must-know flags. You decide, and can show the client why.
What it costs
Per-seat tools win herePlacementFlow
$2,500 per desk a month, 5,000 prospects included
How we checked. Compiled from each vendor's own public pricing and product pages on 10 October 2026. Price ranges are the published per-seat list prices of the agency recruitment tools we surveyed: the full list, what we compared and when we last checked it is here. Vendors change their products and their prices; check theirs before you decide. Think we have something wrong? Email contact@placementflow.com and we will correct it or remove it.
Where a per-seat tool wins
A seat costs a fraction of a desk, your team already knows it, and nothing has to move. If your desk's problem is that the records are a mess, a good CRM fixes that and PlacementFlow does not. We are built for the other problem: the manual work around the calls, from the first email to the feedback chase, and a way to start more conversations without putting your own domain at risk.
PlacementFlow is not for you if:
- You want a system of record. We are not built to replace your ATS. If you are shopping for the place your data lives, buy a CRM and keep it.
- Your desk is temp or high-volume contract. There is no pay and bill, no timesheets. Perm and search desks only.
- You want the AI to make the call. Nothing is rejected automatically here. A missed must-know is flagged for you, and disqualifying is a decision only a recruiter makes. If you wanted that automated, this will feel slow.
- Your team runs on Google Workspace. Mailbox and calendar connect to Microsoft 365 only for now.
- You need candidates found in other countries. Candidate sourcing emails people in one country today: United States.
- You are hiring in-house. This is built for agencies that bill clients.
If none of those is you: one recruiter, one desk, $2,500 a month. It does the manual work, and the cold outreach runs from our inboxes instead of yours.
30-day free trial · No credit card
Keeping your ATS? There is no native sync yet. Candidate, placement and interview events go out as signed webhooks, and there is a REST API.
One desk, one price.
One desk per recruiter. An assistant for each of them, for less than one costs.
Billed monthly. Cancel any time.
1 desk: $2,500 a month. Each extra desk is $250 less than the one before, down to $1,500 from desk 5 on.
More than 10 recruiters? Tell me about your team.
Need more reach? On a paid plan, add 5,000 more prospects for $2,000, one time. Valid for 12 months.
30-day free trial · No credit card
The free trial runs for 30 days or 5,000 prospects, whichever comes first. The 30 days start when you launch your first campaign, send your first submission or book your first interview, not when you sign up.
Trial & setup
How it works with you
Data & compliance
Keep the decisions.
Hand over the rest.
An assistant for every recruiter. You approve the steps that matter.
30-day free trial · No credit card · $2,500 a month per desk