PlacementFlow connects to the tools your desk already runs on. This page is the honest one-stop map: what's fully supported today, what's coming, and where each integration lives. Everything below is managed from Settings → Integrations unless noted.
| Provider | Status |
|---|---|
| Microsoft 365 / Outlook | Fully supported — one OAuth connection covers email, calendar, and Teams meetings |
| Google Workspace | Coming — pending Google's security audit process; email and calendar arrive together |
Your connected mailbox sends all warm email (submissions, follow-ups, client chases) so it comes genuinely from you. Calendar is required, not optional — interview scheduling, conflict detection, calendar-event creation, and reschedule handling all depend on it. There is no IMAP/SMTP option; connections are OAuth only. Details: Calendar Sync.
Cold outreach is different by design: it sends from dedicated sending domains PlacementFlow provisions and manages — separate from your own domain, so cold volume never touches your domain's reputation.
| Tool | How it works |
|---|---|
| Microsoft Teams | Meeting links created automatically with your Microsoft connection |
| Zoom | Connect Zoom and meetings are created on it instead |
| Google Meet | Arrives with Google Workspace support |
A recording bot can join your video interviews (consent-gated), producing a transcript and an AI analysis — verdict, evidence, and suggested next steps. Enable it per interview or by default in settings. See Interview Recording and AI Analysis.
Send accepted offers for e-signature via PandaDoc, straight from the interview detail page, with live signed/awaiting status. See PandaDoc E-Signatures.
Placement invoices are generated automatically (numbering, VAT, PDF). Connect Xero to push invoices across and sync payment status back, so your books and your placement records agree.
Initiate reference checks through Xref and track status and reports from the candidate's record. See Xref Reference Checking.
There are three ways to get PlacementFlow activity (engaged candidates, shortlists, submissions, placements, erasures) into your CRM or ATS:
A native Bullhorn sync is built and awaiting Bullhorn's marketplace approval; until it clears, use one of the paths above.
For anything custom, PlacementFlow exposes a REST API and signed webhooks.
API keys are created under Settings → Integrations → API Keys. When you create a key you choose what it can do; the Automation (Zapier/Make) preset covers what the Zapier app needs (webhook management plus reading and writing candidates). Treat a key like a password.
Webhooks cover 35 event types across interviews and interview scheduling, screening, candidates and pipeline changes, submissions, placements, business development, email replies and meetings. There are no offer events yet. Each delivery is signed so your systems can check it came from us (a legacy HMAC header and the Standard Webhooks headers), failed deliveries are retried automatically for about 28 hours, and recent attempts are listed in a delivery log.